Personnel Associate

The Personnel Associate is responsible for managing all personnel and administrative tasks related to employees, including leave management, overtime tracking, hiring documentation, resignations, and maintaining accurate employee records.

• Manage daily personnel operations, ensuring compliance with company policies and labor laws.
• Monitor the Egypt Resignations inbox, respond to employee inquiries, and guide resigning employees through the process.
• Communicate clearance procedures to resigning employees and coordinate with stakeholders to complete the process.
• Process employee separations in Oracle and ensure all necessary system updates are completed on the termination date.
• Prepare and submit the separation sheet to Payroll before the closing date after verifying terminations in Oracle.
• Ensure all required resignation and declaration documents are signed before the employees last working day.
• Collect company assets, including medical and ID cards, and confirm clearance before issuing final approvals.
• Provide departing employees with their official documents, including experience letters.
• Notify banks of separated employees by sending the monthly separation sheet on the first of each month.
• Facilitate financial entitlements for the families of deceased employees.
• Maintain organized and updated records for employment, resignations, and personnel documents.
• Support the personnel team with new hire onboarding and contract renewals.
• Generate and submit monthly reports on personnel actions and updates.

Education:

• Bachelors degree from a recognized university, preferably in Business Administration.

Experience:

• 2-3 years of experience in a personnel role is required.

Skills & Competencies:

• Strong command of English (spoken and written).
• Proficiency in Microsoft Office, especially Excel.
• Excellent coordination, communication, and follow-up skills.
• Strong customer service orientation and ability to work collaboratively within a team.
• Ability to handle tasks under pressure while maintaining accuracy and efficiency.