Executive Assistant
Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Tech-Marine Business Inc with the position of Executive Assistant - Tech-Marine Business Inc which was opened this.
If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Executive Assistant - Tech-Marine Business Inc below matches your qualifications. Good Luck: D
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- Coordinate administrative activities and manage day-to-day operations of the Front Office, supporting the Commanding Officer, Executive Officer, and Executive Director. Resolve issues, answer questions, correct deficiencies, and evaluate management support to ensure objectives are met.
- Oversee the Commanding Officers daily calendar and related activities, ensuring alignment with priorities.
- Handle visitors and phone calls for the Front Office.
- Arrange VIP visits to the command, including itineraries and providing schedules and information to internal and external stakeholders.
- Manage Front Office administrative workflows and ensure compliance with Department of Navy (DoN) policies for record-keeping.
- Monitor and respond to inquiries in the Front Office email distribution box in a timely manner.
- Prepare materials for meetings, including read-ahead documents, binders, and presentation slides. Set up conference rooms as needed.
- Maintain office supplies and ensure inventory is stocked.
- Track and route documents for signatures, ensuring timely processing.
- Maintain and update Front Office Standard Operating Procedures (SOP) for daily operations.
- Independently draft executive-level communications, ensuring accuracy and adherence to department and agency policies.
- Utilize Microsoft software, office applications, and systems to access data and generate reports as required.
- Perform other assigned duties as necessary.
- Track and maintain official correspondence.
- Act as the point of contact for all Defense Travel System (DTS) transactions, foreign travel, and passport matters.
- Create detailed travel and meeting itineraries.
- Serve as the main contact for mailroom-related matters.
- Maintain Travel Books.
- Keep the organization chart, phone roster, emergency contacts list, and muster listings up to date.
- Create and distribute name tags and New Employee Packages.
- Plan and coordinate meetings, events, and ceremonies as required.
- Organize meetings with senior officials and industry representatives.
- Strategically schedule and manage calendars to align with priorities, goals, and objectives.
- Administer the leave calendar.
- Bachelors degree or equivalent U.S. military service experience.
- Must be a United States citizen.
- Strongly prefer 4-8 years of U.S. Navy experience as a military member, civilian employee, or support contractor.
- Must possess an active DOD Secret security clearance.
- Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
- Outstanding verbal and written communications skills.
- Outstanding time management and organization skills.
- Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
- Ability to be able to travel reasonable distances (up to ½ mile one way) to meet with customers or other company personnel in the execution of job functions.
- Ability to be able to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
- Health, Dental, and Vision Insurance
- Flexible Spending Accounts for Medical, Dependent Care, Qualified Transportation Expense, and Non-Employer Sponsored Plans
- Life and AD&D Insurance
- Short- and Long-Term Disability coverage
- Paid Holidays
- Paid Time Off (PTO)
- Several defined contribution retirement plans including a 401(K) and Employee Stock Ownership (ESOP) Plan
Information :
- Company : Tech-Marine Business Inc
- Position : Executive Assistant
- Location : San Diego, CA 92136
- Country : US
How to Submit an Application:
After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Executive Assistant job info - Tech-Marine Business Inc San Diego, CA 92136 above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Executive Assistant job info - Tech-Marine Business Inc San Diego, CA 92136 in 2025-03-12 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.
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Post Date : 2025-03-12 | Expired Date : 2025-04-11
